A clear example of the use of technology is the Colegio de Farmacéuticos de Costa Rica, which is in charge of overseeing and guaranteeing the correct operation of the establishments that offer pharmacy services in the country.
Challenges of the traditional auditing process
Before implementing a technological solution, the auditing process was carried out manually, using paper tools. This generated several problems, among which the following stand out:
- High costs in materials, such as paper and carbon paper.
- Legibility problems in the forms used during the audit.
- Difficulties in distributing the results and tools to those involved.
- Excessive time consumption both in the application of audits and in the analysis of results.
These challenges highlighted the need to modernize the process, optimizing resources and improving the experience of auditors and other participants.
The solution: Implementation of CAPTUDATA
To solve the existing problems and take advantage of the benefits of digitization, the Colegio de Farmacéuticos de Costa Rica implemented CAPTUDATA, a SaaS (software as a service) platform that allows the capture and management of data digitally.
CAPTUDATA offers an adaptable and scalable solution, adjusting to the specific needs of the College. Among its key functionalities, the following stand out
- Complete digitization of the audit process.
- Generation and immediate sending of reports through digital media, such as e-mail.
- Easy collection of multimedia evidence, such as photographs, videos or field annotations.
Results and benefits obtained
The implementation of CAPTUDATA allowed a significant transformation of the audit process, providing tangible results and multiple benefits:
- Reduction of time invested in the audit and analysis of results.
- Greater efficiency in the generation and sending of reports.
- More accessible and user-friendly data for all parties involved.
- Ease of information analysis, generating clear and detailed reports.
- Improved institutional image of the school by incorporating modern technology in its processes.
- Optimization of data validation, supported by multimedia evidence (photographs, videos, audios).
- Reduced costs and paper use, contributing to a more sustainable operation.
An example of successful digitalization
The case of the Colegio de Farmacéuticos de Costa Rica demonstrates how digitalization not only optimizes internal processes, but also improves the perception of the organization, projecting a modern and efficient image.
As Tamara Mora, deputy prosecutor, mentions:
“The incorporation of technology has been well received, optimizing time and allowing greater accuracy in the audit process”.
Do you want to digitize your organization’s processes?
CAPTUDATA offers customizable and efficient solutions for the digitization of data capture and management processes. If your organization is looking to improve efficiency, save resources and deliver better results, do not hesitate to contact us.
